Written by Arik Yates PTA

Documenting and billing for treatment within occupational and physical therapy can be the only downside of the job: It takes us away from the joy of treating our patients and isolates us behind a desk. Even if documenting, to put it simply, is writing “the story” of what happened during our treatment, we unfortunately are limited by vocabulary leaving our notes far from literary works as colorful as our favorite novels. On the flipside, documenting can also be a simple task done in between patient’s breaks from exercise, before your next patient arrives, etc. This allows for a nice fresh start with each patient without dreading the end-of-day catchup with documentation. Realistically speaking, opportunities to document can be rare in our busy day treating patients.

Billing goes right along with documenting, and at times, can even increase the amount of time it takes for you to complete a daily note. With each note, you want to make sure you are maximizing the amount of reimbursement while also keeping your patient’s best interests and goals in mind. To give an example, choosing to gear an exercise more towards therapeutic activity rather than just therapeutic exercise. This not only has the opportunity to yield better functional results from your patients but can also help increase your reimbursement due to the higher rate of therapeutic activity.

The big question is then, “How does The XR Therapy System help therapists day to day with documentation and billing?”

The answer for that question is: quite simply and seamlessly!

Each exercise that your patients perform within the virtual environment has specific data being tracked like, session length, movement/ROM data, as well as a score that pertains to how well they performed the activity. All of this is already stored and available to view as soon as the session is over using the tablet or a web browser. Best of all, each exercises page helps you with documentation by giving you specific verbiage based on what the patient is doing and in what kind of environment they are in. This also helps with maximizing the CPT codes that you bill for.

All of our exercises are geared to help you bill for therapeutic activity as well as neuromuscular re-education without the therapist needed to get creative with the way they set up an exercise or document said exercise. For instance, in Retail Therapy your patients are working on pattern matching, visual scanning, and balance (in sitting or standing) while also functional reaching inside of a grocery store. This is performed to simulate an actual activity of daily living as well as a functional way to challenge your patients reaching, balance, and cognition. This also ties directly into what a therapeutic activity is: an activity to improve your patients functional performance.

To put the benefits simply, The XR Therapy System:

• Keeps track of your session details without therapist input on the tablet.

• Lists the proper verbiage needed to document for neuromuscular re-education and therapeutic activity.

• Displays session details in a clear, concise format for easy digesting of data points.

• Uploads data seamlessly for easy viewing from a web browser.

Gone are the days of having to remember exercise details of your patients, allocate long periods of time for documentation, and creatively change your wording in order to bill for higher-paying CPT codes; The XR Therapy System gives therapists the key to unlock greater efficiency and more time spent on patient treatment. Better yet, there is over 30 years of research showing virtual reality’s efficacy in therapy; click here to learn more!

Visit the “Product” page to learn more about integrating our XR Therapy System in your practice!